Before Basecamp's renewal changes your plan, log projects, storage, and date
A Basecamp renewal is an ops decision: audit projects, storage, and date, then log the tier before the invoice.
The renewal email will arrive with a plan name, a price, and a date. Your job is to answer before it becomes a surprise. Basecamp added a Pro Plus plan, effective October 21, 2026. Put that date in the decision log before the invoice makes the choice for you.
Name the owner. The ops lead or founder who owns the weekly decision log should make the entry. A shared inbox does not own the entry. When the renewal is already close, run the audit now, not after the invoice lands. Keep the audit short: you are deciding whether the current setup still fits the work.
Count the workspace before the price
A renewal decision needs the project count, the storage figure, and the renewal date. The price sheet comes after. Start with active projects. A project is testable in a minute if it has a name, an owner, and a next step. A long list shows the workspace is doing more than the team remembers.
Look for projects still being opened. A project that has no next step is probably not active. Move it out of the active count before you compare tiers. Do not count archived work. Archived projects can explain the past, but they should not drive the next invoice. The active count is the number that sets the plan.
Then check storage. Basecamp's Pro Unlimited package provides 1 TB of data. A used amount close to that line puts the add-on into the math. Basecamp sells an additional 1 terabyte of storage for $50 per month.
Record the renewal date next. The date is the only number that tells you when the decision has to be made. Put it in the same log entry as the project count and storage figure.
The audit fits in one log entry
Keep the audit in the decision log as three lines plus the tier choice. Each item is testable without a meeting.
- Count active projects.
- Note storage used.
- Record the renewal date.
- Log the tier choice.
In the log, the project count sizes the workspace, the storage figure decides whether the add-on is on the table, the date sets the deadline, and the tier choice makes the decision visible to the next person.
Leave missing numbers blank. A blank field is a better record than a number that cannot be checked. The log makes the gap obvious to the next owner.
Choose the tier from the price sheet
The price sheet has moved around. Do not rely on memory. One sheet listed Freelancer at $25 per month, Studio at $59 per month, Pro at $99 per month, and Unlimited at $299 per month billed annually. Set that sheet aside.
The other sheet lists Free at $0, Freelancer at $29, Pro at $79, Pro Unlimited at $199, and Pro Plus at $99 per month. The Pro Unlimited line dropped a $349 pay-monthly price and displayed a $299 per month billed-annually price.
Use those figures to choose among Pro, Pro Plus, and Pro Unlimited based on the project count and storage figure. For a small team, the user count may not be the deciding factor. Basecamp's Pro Unlimited package allows unlimited users. A storage figure near the included amount calls for a comparison between the add-on and the next tier. The log shows which option was cheaper and why.
Write the tier choice in the log before the next invoice. Name the plan, the reason, and the date in the entry. The reason can be storage, the project count, or the renewal date. Leave it out of chat threads; put it where the next owner will look for it.